Estimate your potential savings and ROI from automating your accounts payable process
Annual savings from reduced processing costs
Annual savings from early payment discounts
Combined annual savings
Return on investment
This Accounts Payable ROI Calculator helps organizations quantify the financial benefits of automating their invoice processing workflow. By comparing manual versus automated processing costs and factoring in early payment discount opportunities, businesses can make data-driven decisions about AP automation investments.
The calculator uses industry-standard formulas to estimate your potential savings. Processing cost savings are calculated by multiplying your invoice volume by the difference between manual and automated per-invoice costs. Early payment discount savings are derived from your total AP spend, the available discount percentage, and the reduction in payment processing time.
Key assumptions include consistent invoice volume, accurate cost estimates for both manual and automated processing, and the ability to capture early payment discounts through faster processing. The implementation cost represents the one-time investment required for automation software, integration, and training.
AP automation delivers ROI through multiple channels: reduced labor costs, decreased error rates, improved visibility into cash flow, enhanced compliance, and the ability to capture early payment discounts that were previously inaccessible due to slow manual processes.
Accounts Payable ROI (Return on Investment) measures the financial return generated from investments in AP automation. It compares the cost savings and efficiency gains from automation against the implementation and operational costs. A positive ROI indicates that the automation investment will pay for itself and generate additional value over time.
This calculator provides a reliable estimate based on industry benchmarks and standard financial formulas. The accuracy depends on the precision of your input data. For the most accurate results, use actual internal data for invoice volumes, processing costs, and payment terms. The calculator is designed to give you a realistic projection to support your business case for AP automation.
To use this calculator effectively, you'll need: your total annual accounts payable spend, annual invoice volume, current cost to process an invoice manually, estimated cost with automation, typical early payment discount percentage, current and target days to pay invoices, and the one-time implementation cost for automation software and services.
AP automation improves ROI through multiple mechanisms: it significantly reduces labor costs by automating manual tasks, decreases error rates and associated correction costs, speeds up processing to capture early payment discounts, improves visibility for better cash flow management, reduces fraud risk, and frees up staff for higher-value activities.
Yes, you can download your results in PDF format for sharing with stakeholders or CSV format for further analysis in spreadsheet applications. The PDF report includes all your input parameters, calculated results, and visual charts. The CSV export provides the raw data for custom analysis or integration with other financial models.